Help centre

Find an answer to any questions you may have

Requests (Request for Quotes)

Click on the Create Request tab, which will take you to the first page of creating a Request. The Request process has been simplified but remains flexible enough to handle different methods of sending Requests to suppliers. In the Request process, suppliers are selected and the Request is confidentially sent to those suppliers who are then able to bid on the Request.

All live and historical Requests are saved in the Requests Sent tab. Here you have a clean audit of all Requests that your company has been involved with in the past using DeepStream.

As a supplier, you will be notified when a buyer selects you to receive a Request. Once received, the request can be found in the Requests Received tab.

In the tender bulletin, buyers are able to post clarifications to all suppliers involved in the Request. Therefore, the suppliers are instantly updated on any developments in the Request. Similarly, the tender bulletin also allows for suppliers to ask questions to the buyer, which the buyer can then chose to make available to all suppliers or only that that single supplier.

No, this information is hidden from other suppliers who received the RFQ.

The minimum number is 1 supplier (although suppliers will not be able to see that they are the only supplier the bid has been sent to, this is kept confidential). There is no maximum limit to the number of suppliers per RFQ. If the buyer makes the RFQ public, then there is no minimum number of specific suppliers that have to be added to the RFQ.

DeepStream has an audit trail throughout the bidding process that tracks and publishes any changes made by either party. This ensures that both parties are fully aware of changes made by either party throughout the entire process.

DeepStream’s key features regarding the RFQ process are the following; 1. Document management system - This stores all tender documents and makes it clear to buyer and supplier what actions need to be taken. 2. Compare bids - Easily compare pricing and delivery terms across all bids, even down to specific line items within the bids. 3. Collaboration - DeepStream allows for easy collaboration within the same company so that various parts of the RFQ process can be handled by only the relevant department or individuals. For example, the technical team can access and approve all technical specs and documents, but not any commercial information. This can be managed centrally by allocating permissions accordingly by the admin of that company. 4. Revisions and audit trail / history - The history of each RFQ is electronically documented, as are the key events in each bid. This allows for increased visibility, which not only eases the procurement process but also allows buyers to make sure their internal processes are being followed.

Create a better supply chain network with DeepStream

Request a demo