Click on the "Create new" tab, which will take you to the first page of creating a Request. The Request process has been simplified but remains flexible enough to handle different kinds of Requests. Only the selected suppliers are able to view the Request who are then able to bid on the Request when ready.
All live and historical Requests are saved in the "Sent" tab. Here you have a clean audit of all Requests that your company has been involved with using DeepStream.
As a supplier, you will be notified when a buyer sends you a Request. Once received, the request can be found in the "Received" tab.
In this section, buyers are able to post clarifications to all suppliers involved in the Request. Therefore, the suppliers are instantly updated on any developments in the Request. Similarly, the tender bulletin also allows for suppliers to ask questions to the buyer, which the buyer can then answer and will be made available to all suppliers.
No, this information is hidden from other suppliers who received the Request.
The minimum number is 1 supplier (although suppliers will not be able to see that they are the only supplier the bid has been sent to, this is kept confidential). There is no maximum limit to the number of suppliers per Request.
DeepStream has an audit trail throughout the bidding process that tracks and publishes any changes made by either party. This ensures that both parties are fully aware of changes made by either party throughout the entire process.
DeepStream’s key features regarding the Request process are the following; 1. Document management system - This stores all tender documents and makes it clear to buyer and supplier what actions need to be taken. 2. Compare bids - Easily compare pricing and delivery terms across all bids, even down to specific line items within the bids. 3. Collaboration - DeepStream allows for easy collaboration within the same company so that various parts of the Request process can be handled by only the relevant department or individuals. For example, the technical team can access and approve all technical specs and documents, but not any commercial information. This can be managed centrally by allocating permissions accordingly by the admin of that company. 4. Revisions and audit trail/history - The history of each Request is electronically documented, as are the key events in each bid. This allows for increased visibility, which not only eases the procurement process but also allows buyers to make sure their internal processes are being followed.
These permissions can only be edited by the request owner. If you’re not the request owner, the request owner will have to transfer this responsibility to you. This can be done by the request owner going onto the specific request, and under the Request Details tab, he/she has to select the Edit button in the Request owner or point of contact section. Once you’re the request owner, simply go back into the request, select team members and then select the appropriate level of permissions for each individual accordingly.